BYLAWS OF THE
TRI-COUNTY Workforce Council
OF YAKIMA, KITTITAS AND KLICKITAT COUNTIES, WASHINGTON
TABLE OF CONTENTS
Conflict of Interest
Amendment of Bylaws
The name of this organization shall be the Tri-County Workforce Council, hereinafter referred to as the WDC.
The Tri-County Workforce Council is established by the Boards of County Commissioners of Yakima, Kittitas and Klickitat Counties, Washington, hereinafter referred to as the Consortium, as provided for the Section 117 of Public Law 105-220--Aug. 7, 1998 Workforce Investment Act, hereinafter referred to as WIA, and in federal rules and regulations (20 CFR Part 652) developed to implement the Workforce Investment Act.
Section 1. It shall be the responsibility of the WDC to provide policy guidance for, and exercise oversight with respect to, activities under the 5-year local plan for its Workforce Development Area in partnership with the units of general local government within its Workforce Development Area.
Section 2. The WDC in accordance with agreements with the chief elected officials of the Workforce Development Area shall:
Determine procedures for the development of the five year strategic and local plans, which may provide for the preparation of all or any part of the plan (i) by the WDC, (ii) by any unit of general local government in the Workforce Development Area, or by an agency thereof, or (iii) by such other methods or institutions as may be provided in such agreement.
Section 3. The WDC shall conduct oversight and set policy of the programs conducted under the five year strategic and local plans in accordance with procedures established by the WDC. In order to carry out this section, the WDC shall have access to such information concerning the operations of such programs as is necessary.
Section 4. No five year strategic and local plans may be submitted to the Governor unless (a) the plan has been approved by the WDC and by the appropriate chief elected officials, and (b) the plan is submitted jointly by the WDC and such officials.
Section 5. As used in this Article, the term oversight means reviewing, monitoring and evaluating.
Section 1. In order to carry out its functions under Workforce Investment Act, the Workforce Council:
(a) Shall, in accordance with the five year strategic and local plans, prepare and approve a budget for itself, and
(b) May hire staff, incorporate, and solicit and accept contributions and grant funds from other public and private sources.
Section 2. Should the WDC elect not to hire its own support staff, employees of the agency designated to administer the five year strategic and local plans shall be designated to provide all required support services.
Section 1. The chief elected officials of the Workforce Investment Area shall appoint members to the WDC from individuals nominated or recommended pursuant to Section 3, 4 and 5 below.
Section 2. The WDC shall consist of:
(a) Representatives of business from the private sector, who shall constitute a majority of the membership and who shall be owners of business, chief executives or chief operating officers of non-governmental employers, or other business executives or employers with optimum policy making or opportunities that reflect the employment opportunities of the local area.
(b) Representatives of educational agencies (two postsecondary and two K-12 representatives), representatives of organized labor (3 representatives) and community-based organizations (one representative), representative of the Public Welfare System (1 representative), Vocational Rehabilitation (1 representative), economic development and business agencies (2 representatives), and the public employment service (1 representative).
Section 3. Private sector representatives on the WDC shall be selected from among individuals nominated by general purpose business organizations and business trade associations after consulting with, and receiving recommendations from, other business organizations in the Workforce Development Area. Such nominations, and the individuals selected from such nominations, shall reasonably represent the industrial and demographic composition of business community. At least three representatives of business shall represent business with substantial employment opportunities in the area; and three representatives of business shall be representatives of small business employing fewer than 50 employees. Whenever possible, business representation shall include minority and women owned business.
Section 4. K-12 Education representatives on the WDC shall be selected from among individuals nominated by local educational administrative associations or agencies. Postsecondary representatives shall be selected from nominations received from vocational education institutions, institutions of higher education, or general organizations of such schools, within the service area, after consulting with, and receiving recommendations from such institutions represented in the Workforce Development Area.
Section 5. Representative of economic development and business agencies shall be nominated by general purpose business organizations and business trade associations after consulting with, and receiving recommendations from, other business organizations and trade associations.
Labor representatives shall be recommended by recognized state and local labor organizations/councils or appropriate building trades councils.
Community-base organization representatives shall be nominated by local CBO associations or a CBO organization after consulting with, and receiving recommendations from such institutions represented in the Workforce Development Area.
Representatives of Public Welfare System, Vocational Rehabilitation agencies the public employment service shall be nominated by the regional administrative offices within the Workforce Development Area.
Section 6.The number of members of the WDC shall not exceed 27 and must contain a business majority.
Section 7. One-third of the initial appointments to WDC membership shall be for one-year terms, one-third for two-year terms, and one-third for three-year terms. Thereafter, one-third of the WDC membership shall be appointed each year for three-year terms.
Section 8. All full terms shall begin on the first day of January and shall end on the last day of December.
Section 9.Any vacancies in the membership of the WDC shall be filled in the same manner as the original appointments.
Section 10. Appointments to fill unexpired terms shall be made only for the duration of the respective unexpired terms.
Section 11.WDC members may be re-appointed to one or more additional terms.
Section 12. Unexcused absences in excess of 25% of the regular meetings in a members term year, shall be sufficient cause for termination of a members appointment to the WDC. The Executive Committee of the WDC, at its discretion shall notify any member of excess absences, and shall determine the appropriate action for resolution.
Section 13. WDC membership is on a voluntary, non-salaried basis. Reimbursement for extraordinary expenses and for mileage to attend regular and special WDC meetings may be authorized by the WDC.
Section 1. The officers of the WDC shall be a Chair, a Vice-Chair, a Parliamentarian and six Board of Directors. These officers shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by the WDC. A quorum shall consist of 60% of the Officers.
Section 2. The Chair shall be elected by the general membership from among members who are representatives of the private sector; the Vice-Chair and parliamentarian shall be elected by the general membership from among the membership.
Section 3. Business/private sector representatives shall constitute the majority of officers. The Chair shall appoint business/private representatives to fill vacant officer seats. The remaining officers shall be elected from the eligible membership, by the full membership.
Section 4. Officers of the WDC shall include at least one representative from each county of the consortium. Non business/private sector officer positions shall include at least one member from labor, one business representative and one member from education K-12 or post secondary. The remaining officer positions may come from any other category of the full WDC membership.
Section 5. The election of officers shall take place at the last regular general membership meeting of the calendar year.
Section 6. All officers shall serve for one year and their terms of office shall begin on the first day of January and shall end on the last day of December.
Section 7. Any vacancy in an elected office shall be filled by election at the next regular meeting.
Section 8. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office with exception to cases of extraordinary circumstances and then by two-thirds vote of the WDC and for an extension of one-year to 18 months term only.
Section 9. In the absence of the Chair, the Vice-Chair will have full authority and assume all responsibilities of the Chair. In the absence of both the Chair and the Vice-Chair, another member who is a representative of the private sector, selected by a majority of those members present, shall serve as Chair Pro Tem. The Chair Pro Tem will assume all responsibilities of the Chair.
Section 10. The Officers shall exercise general supervision of the affairs of the WDC between its regular meetings, make recommendations to the membership, and perform such other duties as may be specified in these Bylaws. The Officers are authorized to Act on behalf of the full board on all matters that are time sensitive and of an emergency nature, provided the full board is given advance notice of the actions to be taken prior to the meeting. All formal actions taken by the Officers shall reported to full membership at the next regular or special meeting or the full body.
Section 1. The full WDC shall meet on a regular basis, four times per year, 4:00 p.m., the second Tuesday of each month of May, August, November and February. The meetings will be held a public facility identified one month prior to the meeting
(a) If the regular meeting day falls on a holiday, the regular meeting shall be held the next available business day as agreed to by full board.
(b) If there is no business to be conducted, the regular meeting may be canceled by the WDC Chairman. Notice of such cancellation shall be mailed to all WDC members and all other interested person on the Tri-Valley Consortium mailing list. A notice of cancellation shall be posted in a conspicuous place outside of the designated meeting facility.
(c) Special meetings may be called at any time by the WDC Chairman or by a majority of the WDC members. If a special meeting is requested, all requirements of RCW 42.30.080 shall be fulfilled.
Section 2. Special meeting of the WDC can be called by the Chair or must be called upon the written request of one-third of the members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three (3) days notice shall be given.
Section 3. A quorum for both regular and special meetings of the general membership shall consist of fifty (51%) of the voting membership.
Section 4. Meetings of the Officers of the Workforce Development Council shall take place for all months where regular meetings of the full board are not scheduled. These meetings shall take place on the 2nd Tuesday of these months and will be conducted in a manner pursuant to Sections 1(a), 1(b), Section 5, Section 6, Section 7, Section 8, Section 9, and Section 10.
Section 5. Each regular meeting of the WDC shall be publicly announced, open and accessible to the general public. Members of the general public shall be afforded the opportunity to be heard at each meeting, at a time designated by the Chair, on regular agenda items.
Section 6. WDC meetings shall be conducted in accordance with the Open Public Meetings Act of 1971 (RWC 42.30), as amended.
Section 7. Agendas, meeting notices and background information shall be prepared and distributed to all members in advance of each regular and special WDC meeting.
Section 8. Minutes shall be distributed prior to the next regular meeting to all WDC members, to chief elected officials of the Workforce Development Area, and to such other persons as may be designated by the Chair.
Section 9. Minutes of all regular and special WDC meetings shall be maintained by WDC staff at a location accessible to the public.
Section 1. Standing or special committees, as the WDC shall from time to time deem necessary to carry on its work, shall be appointed by the Chair from among the membership.
Section 2. The Chair may be authorized, by majority vote of the WDC, to appoint persons who are not members of the WDC as ex officio members of special committees.
Section 3. The Chair shall be an ex officio member of all standing and special committees.
CONFLICT OF INTEREST
Section 1. The WDC will ensure that its members will not:
Engage in any activity, including participation in the selection, award, or administration of a subgrant or contract supported by WIA funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when:
(i) The individual,
(ii) Any member of the individuals immediate family,
(iii) The individuals partner or
(iv) An organization which employs, or is about to employ, any of the above, has a financial or other interest in the firm or organization selected for award; (or any organization which that member directly represent).
Activity, as used herein, shall be any act including, but not limited to, deliberating, scoring, voting, awarding, administering, or any other act which effects the selection of a contractor or contractors.
Financial Interest shall include employment, contracting, or subcontracting with the contractor.
Section 1. The WDC in cooperation with the chief elected officials for the local area shall establish, as a subgroup a youth council, pursuant Section117 of Public Law 105-220--Aug. 7, 1998 Workforce Investment Act, and in federal rules and regulations (20 CFR Part 652) developed to implement the Workforce Investment Act.
Section 2. Subject to the approval of the full board, the WDC Chair shall determine and direct the duties and activities of the Youth Council which, may include: developing the portions of the local plan relating to eligible youth; recommending eligible providers of youth activities and recommending award grants or contracts on a competitive to the WDC for delivery of youth services; conducting oversight with respect to the eligible providers of youth activities, in the local area; coordinating youth activities authorized under section 129 in the local area; and other duties determined to be appropriate by the chairperson of the local board.
Section 3. Membership of the Youth Council shall include members of the local WDC board with special interest or expertise in youth policy, and may include representatives of youth service agencies, juvenile justice and local law enforcement agencies. Membership may also include local public housing authorities; parents of eligible youth seeking assistance, former participants, organizations that have experience relating to youth activities, the Job Corps, business, education. Further, membership may include such other individuals as the chairperson of the local board, in cooperation with the chief elected officials, determine to be appropriate.
Section 4. Youth Council membership shall include the Chair and no more than10 members. Membership shall include representatives from the business/private sector and education.
Section 5. Representatives to the Youth Council shall be nominated by the general membership, interested youth groups within the Workforce Development Area, private or public youth organizations, educational agencies. Final appointment shall require approval of the WDC general membership.
Section 6. Members of the youth council who are not members of the WDC described in these Bylaws shall be voting members of the youth council and nonvoting members of the board.
Section 7. The WDC Chair shall appoint, at a minimum, one active member from the full council to serve on the youth council. The Chair shall consider in the appointment, WDC members with special interest or expertise in youth policy.
Section 8. The Youth Council may develop their own operating guidelines and set meeting schedules, provided they do not conflict with these Bylaws and WIA, and they are approved by the Board of Directors of the WDC.
The rules contained in the current edition of Roberts Rules of order shall govern the WDC in all cases to which they are applicable and in which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the WDC may adopt.
AMENDMENT OF BYLAWS
Section 1. These Bylaws can be amended at any regular meeting of the WDC by a two-thirds vote, provided that any proposed amendments shall be submitted in writing to the Chair at least three (3) weeks prior to the next scheduled regular WDC meeting, provided further that such proposed amendments shall be mailed to all members at least two (2) weeks prior to the next scheduled regular WDC meeting.
Section 2. An amendment to the Bylaws shall take effect immediately upon its adoption unless the motion to adopt specifies another time for its becoming effective, or the WDC has set such a time by a previously adopted motion.
Article X Section 3. Amended May 14, 2002.
Article X Section 7. Amended May 14, 2002.