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Policy

Programs managed locally by the South Central Workforce Council are funded by grants, most of which originate with the U.S. Department of Labor. Many of those pass through and are administered by the Washington State Employment Security Department. As you would expect, there are very specific and rigid policies and procedures that must be followed by all contractors and sub-contractors who provide services under these grant programs.

These pages are provided as a resource for those service providers, and others who have an interest or a need to understand the nuances and details surrounding the operation of these programs. Most documents are available for download or for browsing in PDF format. To read them, your computer must have Adobe Acrobat Reader installed. This can be freely downloaded at this site: Adobe Acrobat Reader

Use these links to find state and federal policies: State Policy | Federal Policy | TEGLs , Advisories & Memoranda |PY12 Policy Archives

NOTE: For each program, Policy Number 1 is the Table of Contents, which has been replaced by this page for the website.

 
Local Policy    
Administrative Bulletins: WIA Adult | WIA Youth | WIA Dislocated Worker | WorkFirst Work Programs

WorkSource Initiative Framework Policies |
WDC Policies | Assurances | State WorkSource Policies | WorkSource System Policies | Forms
System Guidance
  1. SG01 - Non-Registration Process and Documentation Requirements
PY13 WIA Adult PY13 WIA Youth
  1. Adult Admin Bulletin Memo
  2. Eligibility & Service Priority - Policy on determining participant eligibility for WIA Adult services, including the priority of service policy
  3. Income Guidelines - Updated guidelines for WIA programs and 175% of Federal Poverty Level
  4. Adult Registration - A definition of when "registration" occurs, and procedures for completing a registration.
  5. MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart, and paperwork due dates
  6. Individual Employment Plan - Policy as it pertains to the preparation and completion of an Individual Employment Plan (IEP)
  7. Core Services- Definition of core services, available to everyone (40Kb)
  8. Intensive Services - Definition of intensive services, and the circumstances necessary to provide them.
  9. Training Services- Definitions of training services, eligibility, and procedures surrounding the provision of training services under WIA Adult program.
  10. Individual Training Account (ITA) Policy- Policy surrounding the award and administration of ITAs.
  11. Credentials - Policy surrounding recognized credentials that meet the definition for federal performance measurement
  12. List of Qualifying Occupation Policy- Definition of, and policy for creating and maintaining the LQO.
  13. Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Adult participants
  14. Needs Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  15. Relocation/Pre-Employment Interview Assistance - Policy and procedures for awarding and administering assistance for relocation or pre-employment interview assistance
  16. Work Experience (WKE-Public & WKP-Private - Policy for the use of Work Experience, as well as for the formation of agreements with the employer providing the worksite.
  17. Job Exposure (JEX) - Definition and guidelines for the use of JEX.
  18. Classroom Training - Definition and guidelines for the use of classroom training with WIA Adult participants.
  19. Customized Training (CST) - Definition of Customized Training
  20. On-the-Job Training (OJT)Definitions, policy and requirements for the use of OJTs
  21. Follow-Up Services - Discussion of the development of a follow-up plan for exited participants, and policy surrounding same
  22. Performance Measures - Definitions and methods of computing the performance results for WIA Adult Program
  1. Administrative Bulletin Memo
  2. MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart with deadlines
  3. Eligibility/Selection Criteria - Policy on determining participant eligibility for WIA Youth services
  4. Income Guidelines - Updated guidelines for WIA Youth
  5. Objective Assessment- Policy about requirements for doing an objective assessment for WIA Youth
  6. Individual Service Strategy - Policy as it pertains to the preparation and completion of an Individual Service Strategy (ISS )
  7. 1  Registration - A definition of when "registration" occurs, and procedures for completing a registration.
  8. Needs Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  9. Classroom Training - Definition and guidelines for the use of classroom training with WIA Youth participants.
  10. On-the-Job Training (OJT)- Definitions, policy and requirements for the use of OJTs
  11. Worksite Training- for WIA Youth participants in various forms including paid and unpaid work experience, internships, and job shadowing.
  12. Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Youth participants
  13. Case Notes- Description of the purpose and contents of required case notes
  14. Follow-Up Services - Policy and procedure for follow-up services when exiting WIA Youth participants
  15. Youth Performance Measures- These Common Measures replaces youth performance indicators
  16. Certificates & Credentials- Defines Certificates and Credentials under Common Measures
  17. Numeracy & Literacy Gains
PY13 WIA Dislocated Worker    PY13 WorkFirst Work Programs  
  1. Dislocated Worker Administrative Bulletin Memo

    Index

  2. Registration for WIA - A definition of when "registration" occurs, and procedures for completing a registration.
  3. Paperwork Chart

    Notification of Availability of Self Employment Training

  4. Eligibility/Selection Criteria for WIA - Policy on determining participant eligibility for WIA Adult services
  5. Employment Plan (Service Plan)- Policy as it pertains to the preparation and completion of an Employment Plan (EP)
  6. Individual Training Accounts (ITAs)Policy surrounding the award and administration of ITAs.
  7. Labor Concurrence & Consultation- Policy for obtaining concurrence from organized labor when a WIA participant is involved in OJT or similar work at a worksite represented by the union.
  8. On-the-Job Training (OJT) - Definitions, policy and requirements for the use of OJTs
  1. Support Services - Definition and policy pertaining to the provision of supportive services for WIA Dislocated Workers
  2. Needs-Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  3. WIA Coordination with the Dept of Education Pell Grants, Financial Aid & Other Fund Sources- Policy pertaining to the requirement to maximize federal funds by coordinating training expenditures with other resources.
  4. Relocation/Preemployment Interview Assistance- Policy governing the reimbursement for travel expense out of this commute area. (78Kb)
  5. Common Measures, Program Exits & Follow-Up- Definitions and policy surrounding the exiting of WIA Dislocated Workers from the program.
  6. Intensive Services, Definition of Short Term Prevocational Services - Definition of short term pre-vocational services
  1. Administrative Bulletin Memo
  2. Eligibility for Commerce WorkFirst Programs- Details of eligibility requirements for the Commerce WorkFirst Programs
  3. WorkFirst Particpation Requirements
  4. Referral Procedures & Enrollment Process
  5. Billing Procedures
  6. Assessment, IDP & Career Development Plan
  7. Competencies - Details of required competencies for the WorkFirst Work Programs in Work Maturity Skills and Job Specific Skills
  8. Community Jobs Program- Discussion on the history of the program and requirements of the Community Job Programs
  9. Community Job Connection/Career Jump ProgramDiscussion on the background of the programs & requirements of the Job Connection Program
  10. Career Development Program-Discussion on the background of the program and requirements of the Career Development Program.
  11. Record Maintenance - Minimum requirements for records maintenance of confidential information.
WorkSource Initiative Framework Policies & Implementation Tools continued...

CASAS for Basic Skills Assessment

Initial Customer Complaint Policy

Dispute Resolution Process

Coordinated Employer/Business Services

WorkSource Memorandum of Understanding Process

WorkSource Customer Concern and Complaint Resolution

WorkSource Reference Materials

WorkSource Brand Standards Manual - Guidelines and assistance is using the WorkSource brand, and in creating marketing materials. (Note: Most marketing material can be ordered from the WorkSource Marketing Catalog. For assistance please contact the WDC Marketing Designee at 509-574-1950.)

 

WDC Policies Assurances
PY13 DOL TRAINING & EMPLOYMENT NOTICE (TENs)

TEN #1-13  July 26, 2013  Release and Availability of Employment and Training Administration

Occasional Paper: Implementation of the American Recovery and Reinvestment Act: Workforce Development and Unemployment Insurance Provisions

TEN_1_13

Purpose: To announce the release and availability of Employment and Training Administration (ETA) Occasional

Paper: Implementation of the American Recovery and Reinvestment Act: Workforce Development and Unemployment Insurance Provisions.

TEN #2-13  July 29, 2013  Preparing for the New Health Insurance Marketplace Coverage Options

TEN_2_13

Purpose: This notice is to inform the public workforce investment system about the new insurance coverage

opportunities in the new Health Insurance Marketplace as part of the new Affordable Care Act (ACA), and to outline potential opportunities to assist job seekers and business customers about how and where to sign up for free coverage.

TEN #3-13  August 15, 2013  National Unemployment Insurance (UI) Tax Conference September 16-18,

2013

TEN 3-13

Purpose: To announce the 2013 National Unemployment Insurance (UI) Tax Conference that will be held in

Washington DC, September 16-18.

TEN #4-13 August 28, 2013  Program year (PY) 2012/Fiscal Year 2013 Performance Reporting and

Data Validation Timelines

TEN_4_13

Purpose: To specify the performance reporting requirements and associated timelines for submitting reports and/or individual records for the following programs/activities:

  • Quarterly reports and data validation results for the Wagner-Peyser Act Employment Services
  • Quarterly and annual reports and data validation results for the Workforce Investment Act (WIA) title IB Programs and National Emergency Grants
  • The Trade Adjustment Assistance (TAA) program
  • The National Farmworkers Jobs Program (NFJP).

TEN #5-13  September 4, 2013  Reporting Training-Related Employment under the  Workforce

Investment Act (WIA) Programs

TEN_5_13

Purpose: This Training and Employment Notice (TEN) is intended to improve reporting on training related

employment for WIA programs. The TEN begins with general overview of the current state of the training-related employment and occupation information in the Workforce Investment Act Stadardized Record Data (WIASRD) for individuals that obtained employment after program exit. Second, this TEN presents, the challenges associated with collecting this information. Lastly, the TEN will present some state practices on effective ways to collect and report on training-related employment for WIA exiters who received training and obtained employment.

TEN #6-13  September 5, 2013  Release and Availability of the Significant Provisions of State

Unemployment Insurance Laws Effective July 2013

TEN_6_13

Purpose: To announce the release and availability of the Significant Provisions of State Unemployment

Insurance Laws Effective July 2013.

TEN #7-13  September 12, 2013  Announcement of the 2013 Employment and Training Administration

(ETA) Research Paper Program

TEN_7_13

Purpose: To announce the availability of funds for the 2013 ETA Research Papers Program. This initiative will

provide approximately $80,000 in funds, for up to 10 projects, to doctoral and post-doctoral students interested in writing scholarly, policy-relevant research papers on topics of interest to the public workforce investment system. These applications are due on November 11, 2013.

TEN #8-13 September 30, 2013  Impact of Temporary Suspension of Federal Government Services on

Department of Labor's Employment and Training Administration (ETA) Funded Programs and Activities

TEN_8_13

Purpose: To provide ETA funding recipients with information about how the temporary suspension of the

Federal government will impact the execution of ETA-funded programs and services.

TEN #8-13 Change 1  October 18, 2013  Impact of Temporary Suspension of Federal Government

Services on Department of Labor's Employment and Training Administration (ETA) Funded Programs and Activities - Change No. 1

TEN 8 13 change 1

Purpose: To provide ETA funding recipients with additional information about permissible uses of funds made

available through the Fiscal Year (FY) 2013 appropriations process. Since States have not yet received their full Program Year (PY) 2013 allotments due to the current Federal government shutdown, this guidance is intended to answer questions about the use of these funds (once received) for WIA activities provided on or after October 1, 2013.

TEN #9-13 Labor Exchange Reporting System (LERS) Tutorial and ET Handbook No. 406 Updates

TEN_9_13

Purpose: To announce the availability of a Web-based training on modifications to the LERS, and the release

of accompanying LERS reference guide.

TEN #10-13  November 14, 2013  Announcement of a New Short-Time Compensation Technical

Assistance Web Site Resource Toolkit

TEN_10_13

Purpose: The US Department of Labor (Department), Employment and Training Administration (ETA) is pleased

to announce the availability of a new Short-Time Compensation (STC) technical assistance web site. The web site features resources from states that currently administer STC programs, and information from the Department regarding incentives for states to adopt new legislation and begin administering STC. The site is also a resource that states can use to improve existing STC programs. The web site can be found at: https://stc.workforce3one.org.

TEN #11-13  November 18, 2013  Native American Employment and Training Council Call for

Nominations

TEN_11_13

Purpose: To request Workforce Investment Act (WIA) Section 166 grantees to submit nominations for

appointment the Native American Employment and Training Council (NAETC) for consideration by Secretary of Labor Thomas Perez.

TEN #12-13  November 19, 2013  Unemployment Insurance (UI) Online Work Search Record

TEN_12_13

Purpose: To announce the availability of a new online technology tool to support documentation of claimant

work search activities which states may integrate directly into their current UI and workforce IT system infrastructure or that can serve as a model for states to do their own programming.

TEN #13-13 November 29, 2013  Accounting for and Reporting Co-Enrollment under the Workforce

Investment Act (WIA) and Wagner-Peyser Programs

TEN_13_13

Purpose: This Training and Employment Notice (TEN) serves as a reminder to states of the importance of

ensuring and duplication of services is not occurring as a result of co-enrolling participants in the WIA and Wagner-Peyser programs.

TEN #14-13  December 9, 2013  Promoting the Use of Federal Bonding Programs as a Valuable Job

Placement Tool When Assisting At-Risk Job Seekers

TEN_14_13

Purpose: To inform and encourage American Job Center staff and State Workforce Agencies to use the Federal

Bonding Program as an employer incentive when providing job placement services to assist ex-offedners and other at-risk job seekers. States may use Workforce Investment Act (WIA) funds and their own resources to supplement Federal funding to provide these services.

TEN #15-13  December 2, 2013  Expiration of the Health Coverage Tax Credit (HCTC) Program for

Eligible Trade Adjustment Assistance (TAA) Recipients and Eligible Alternative (TAA (ATAA/RTAA) Recipients or Eligible Pension Benefit Guaranty Corporation (PBGC) Recipients

TEN_15_13

Purpose: To provide information and expand awareness of the expiration of the HCTC Program on January 1,

2014, and to advise Cooperating State Agencies (CSAs) in assisting job seekers and workers.

TEN #16-13  December 13, 2013  New Unemployment Insurance Interstate Connection (UI-ICON) Web

Application Related to UI Integrity

TEN_16_13

Purpose: To announce two new UI-ICON applications developed in response to

1. Provisions for the Middle Class Tax Relief and Jobs Creation Act of 2012 for overpayment

recoveries; and

2. Provisions of the Trade Adjustment Extension Act of 2011 related to employer charges when

employers fail to respond timely or adequately to requests for information.

TEN #17-13  December 18, 2013  Release and Availability of the Final Report Titled Assessment of the

Workforce System's Implementation of the Veterans' Priority of the Jobs for Veterans Act of 2002

TEN_17_13

Purpose: The Employment and Training Administration (ETA) announces the release and availability of the final

report titled Assessment of the Workforce System's Implementation of the Veterans' Priority of Service Provision of the Jobs for Veterans Act of 2002.

TEN #18-13 January 2, 2014  21st Century Registered Apprenticeship: A Shared Vision for Increasing

Opportunity, Innovation, and Competitiveness for American Workers and Employers

TEN_18_13

Purpose: To promote innovative recommendations by the Secretary of Labor's Advisory Committee on

Apprenticeship (ACA) on the use of Registered Apprenticeship as a critical and timely solution to the nation's workforce, economic, and education challenges; and to encourage the state, regional, and local leaders and the public workforce system to utilize the vision report as a resource for supporting apprenticeship opportunities in their own communities.

TEN #19-13 January 28, 2014  2014 National Migrant and Seasonal Farmworker State Monitor Advocate

Training

TEN_19_13

Purpose: To inform State Workforce Agencies (SWAs) and State Monitor Advocates (SMAs) of the 2014

"National Migrant and Seasonal Farmworker State Monitor Advocate Training," sponsored by the Employment and Training Administration (ETA). The training will be held in Washington D.C. at the US Department of Labor from May 20 to May 22, 2014.

TEN #20-13 February 10, 2014  Notification of publication and Webinar for the Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule.

TEN_20_13

TEN_20_13_Attachment

Purpose: To inform the workforce community of the Office Management and Budget's (OMB) consolidation and

publication of the Uniform Administrative Requirements, Cost principles and Audit Requirements for Federal Awards; Final Rule on December 26, 2013.

TEN #21-13 February 11, 2014  Employment and Training Administration (ETA) Advisory Checklist Update

TEN_21_13

TEN_21_13_Attachment1, TEN_21_13_Attachment2, TEN_21_13_Attachment3, TEN_21_13_Attachment4, TEN_21_13_Attachment5, TEN_21_13_Attachment6

Purpose: To provide checklists of all currently active ETA Advisories as well as checklists of all ETA Advisories

rescinded/cancelled since the previously issued checklists.

TEN #22-13  February 20, 2014  Unemployment Insurance Interstate Benefits and Federal Programs

Training Conference

TEN_ 22-13

Purpose: To announce the 2014 Unemployment Insurance (UI) Interstate Benefits and Federal Programs

(IBFP) Training Conference scheduled to be held April 29-30, 2014, in Madison Wisconsin and encourage state administrators to send their Interstate/Federal Program Coordinators and Interstate Connection (ICON) programmer(s) to the conference.

TEN #23-13  March 11, 2014  Directory of Federal Civilian and Military Agencies requesting Quarterly

Unemployment compensation for Federal Employees (UCFE) or Unemployment Compensation for Ex-Servicemembers (UCX) Detailed Benefit Payment Data

TEN_23-13

TEN_23-13_Attach1

Purpose: To provide an updated directory of Federal agencies that request detailed UCFE or UCX benefit

payment data, which supports the U.S. Department of Labor's (Department) quarterly unemployment compensation billings.

TEN #24-13  March 13, 2014  Announcement of New State and Local Board Resources: Workforce Board

Solutions

TEN_24_13

TEN_24_13_Attachment_Accessible

Purpose: The U.S. Department of Labor, Employment and Training Administration (ETA) is pleased to announce

the availability of Workforce Board Solutions, a web-based collection of governance resources for State and Local Boards as well as the debut of several new technical assistance products. While those tools and databases have been primarily developed for Board members and staff, the new web site and its holding have value for the wider public workforce system.

TEN #25-13  March 14, 2014  Release and Availability of the Significant Provisions of State

Unemployment Insurance Laws effective January 2014.

TEN_25_13

Purpose: To announce the release and availability of the Significant Provisions of State Unemployment

Insurance Laws Effective January 2014.

TEN #26-13  March 21, 2014  2014 Unemployment Insurance (UI) Integrity Summit

TEN_26_13

Purpose: To announce the 2014 UI Integrity Summit that will be held on May 13-14, 2014, in Washington DC

TEN #2713  April 8, 2014  Unemployment Compensation for Ex-Servicemembers (UCX) Military-State

Data Exchange System (MSDES)

TEN_27_13

Purpose: To advise state workforce agencies of the completion of the MSDES project, which improves,

streamlines, and automates UCX claims processing and billing for states and Federal military branches and to announce a webinar to provide an overview of the MSDES.

TEN #28-13  April 9, 2014  Release and Availability of a Report, "Mentoring Youth and Young Parents: A

guidebook for Programs Helping Youth and Young Parents Navigate a Pathway to Self-Sufficiency".

TEN_28_13

Purpose: T announce the release and availability of a report, "Mentoring Youth and Young Parents: A Guidebook

for Programs Helping Youth and Young Parents Navigate a Pathway to Self-Sufficiency."

PY13 DOL TRAINING & EMPLOYMENT GUIDANCE LETTER (TEGLs)

TEGL #1-13  July 15, 2013  Fiscal Year (FY) 2013 Foreign Labor Certification (FLC) Grant Planning

Process

TEGL_1_13

Purpose: To provide guidance for the funding and management of FY2013 annual grant allocations in order to

perform FLC program activities.

TEGL 34-12 CHANGE 1 August 6, 2013  Non-substantive Changes to Work Opportunity Tax Credit

(WOTC) ETA From 9061

TEGL 34-12 Change 1

Purpose: To inform the State Workforce Agencies (SWAs) of non-substantive changes made to ETA Form 9061,

"Individual Characteristics Form."

TEGL 2-13  August 9, 2013  Implementation of the Uniform National Threshold Entered Employment Rate

(UNTEER) for Veterans and Eligible Persons in the Wagner-Peyser Employment Service and Jobs for Veteran State Grants (JVSG).

TEGL 2-13

Purpose: To inform the workforce system of the implementation of the Final Rule establishing the UNTEER for

veterans and eligible persons in the Wagner-Peyser Employment Service and Jobs for Veterans State Grants (JVSG).

TEGL #3-13  August 19, 2013 Designation of Significant Migrant and Seasonal Farmworker (MSFW)

and Bilingual American Job Centers (AJCs) for Program Year 2013

Tegl 3-13

Purpose: To publish the nationwide list of AJCs that the Employment and Training Administration (ETA) has

designated as significant MSFW and bilingual local offices.

TEGL #4-13  August 28, 2013  Workforce Investment Act (WIA) Performance Reporting System

TEGL_4_13

Purpose: To provide guidance on the modifications to the WIA Performance Reporting System.

TEGL #8-12 Change 1  August 30, 2013  Update on the Roles and Responsibilities of the Public

Workforce System in Tracking, Offering Employment Services and Reporting Outcomes of Veterans Retraining Assistance Program (VRAP) Participants.

TEGL_8_12_Chg1

Purpose: To inform the workforce system about the required process for providing outreach to and tracking

outcomes of VRAP participants, including how the Department of Labor (DOL) will make available VRAP participant information to state grantees. It also includes procedures for American Job Center (formerly known as One-Stop Center) staff to offer VRAP participants employment assistance upon program completion or termination as required by the VOW to Hire Heroes Act of 2011. The guidance provides specifications for reporting t DOL on outreach activities and the employment outcomes of VRAP participants. This change also corrects any inconsistency on the reporting values, offers more details on report due dates, provides instruction for reporting individuals who are both VRAP participants and Extending Unemployment Compensation (EUC) claimants, and provides programmatic updates.

TEGL #5-13  September 4, 2013  Pilot Study on Credential, Degree and Certificate Attainment by

Participants of the Native American, Section 166, Workforce Investment Act (WIA) Adult Program.

TEGL_5_13

Purpose: To notify WIA Section 166 Indian and Native American (INA) grantees of a pilot study on credentials

received by participants of the Native American Employment and Training program and to provide guidance on how to define a credential.

TEGL #24-12 Change 1  September 12, 013  Processing of Work Opportunity Tax Credit (WOTC)

Certification Requests for Target Group Members in Empowerment Zones (EZs)

TEGL_24_12_ch1

Purpose: To provide the State Workforce Agencies (SWAs) information on the nomination extension process of

EZs, and the date with SWAs can start processing certification requests for the two target groups, which require its members to reside in EZs.

TEGL #6-13  October 18, 2013  Workforce Investment Act (WIA) Program Year (PY) 2012 Annual

Report Narrative

TEGL_6_13

Purpose: To provide guidance to the states regarding the content of the WIA Annual Report Narrative

including: the procedures for submission of the report to the Employment and Training Administration (ETA); acceptable approaches to fulfilling the customer satisfaction requirements for PY12 and PY13; and narrative about strategies for serving veterans (as referenced in section 4, part F). The WIA Annual Report Narrative is due on Friday, November 15, 2013.

TEGL #7-13  December 27, 2013  Operating Instructions for Implementing the Sunset Provisions of the

Amendments to the Trade Act of 1974 Enacted by the Trade Adjustment Assistance Extension Act of 2011 (TAAEA or the 2011 Amendments)

TEGL_7_13

Purpose: To assist State Workforce Agencies or agencies designated by Governors as "Cooperating State

Agencies" (CSAs or "states") to implement the sunset provisions to the Trade Adjustment Assistance Extension Act of 2011 (TAAEA or the 2011 Amendments) by providing operating instructions to apply to adversely affected workers covered by petitions filed on or after January 1, 2014, and identifying prior guidance that CSAs must continue to follow.

TEGL #8-13  January 2, 2014  Work Opportunity Tax Credit (WOTC) Procedural Guidance During

Authorization Lapse

TEGL_8_13

Purpose: To provide information and procedural guidance to State Workforce Agencies (SWAs) for receiving

and handling requests for certification under the WOTC program for all target groups, after the December 31, 2013, expiration date.

TEGL #11-09 Change 2  January 23, 2014  Clarification of Expanded Participant Eligibility for the

YouthBuild Program

TEGL_11_9_Change 2

Purpose: To clarify policy guidance previously issued to states and national YouthBuild program grantees

concerning the Employment and Training Administration's (ETA) definition of "sequential service strategy" as it pertains to YouthBuild program participants under the Workforce Investment Act (WIA) of 1998. Specifically, this change TEGL clarifies eligibility requirements and how these requirements apply to the sequential service strategy.

TEGL #9-13  February 3, 2014  Expiration of the Health Coverage Tax Credit (HCTC) Program and the

Associated HCTC National Emergency Grants (NEGs)

TEGL_9_13

Purpose: To provide guidance regarding the use of HCTC NEG funds available for health insurance coverage

assistance and support for eligible Trade Adjustment Assistance (TAA) recipients and other eligible individuals, due to the expiration of the HCTC Program on January 1, 2014.

TEGL #10-13  February 4, 2014  Fiscal Year (FY) 2014 Foreign Labor Certification (FLC) Training

Planning Guidance

TEGL_10_13

TEGL_10_13_Attach1, TEGL_10_13_Attach2, TEGL_10_13Attach3, TEGL_10_13_Attach4

Purpose: To provide guidance for the funding and management of FY 2014 annual grant allocations in order to

perform FLC program activities.

TEGL #11-13  February 5, 2014  2014 Federal Poverty Guidelines for Senior Community Service

Employment Program Grants

TEGL_11_13

TEGL_11_13_Attach1

Purpose: To issue the revised Federal poverty guidelines for the Senior Community Service Employment

Program (SCSEP).

TEGL #12-13  February 7, 2014  Fiscal Year (FY) 2014 State Initial Allocations for Trade Adjustment

Assistance (TAA) Training and Other Activities and the Process for Requesting TAA Program Reserve Funds

TEGL_12_13

TEGL_12_13_Attach1

Purpose: To assist State Workforce Agencies or agencies designated by Governors as "Cooperating State

Agencies" (CSAs) (also jointly referred to as "states") in administering the formula methodology the Department of Labor (Department of WD) used to calculate these amounts; and to describe the process for states to request TAA program reserve funds for training, employment and case management services, job search allowances, relocation allowances, and related state administration.

TEGL #13-13  February 25, 2014  Instructions and Planning Guidance for the Agricultural Outreach

Plans (AOP) for Program Year (PY) 2014; the Designation of Significant Migrant and Seasonal Farm Worker (MSFW) States; and the Designation of Significant MSFW and Bilingual Local Offices.

TEGL 13-13

TEGL 13-13 Attachment_A, TEGL 13-13 Attachment_B, TEGL 13-13 Attachment_C

Purpose: The purpose of this Training and Employment guidance Letter (TEGL) is to transmit guidelines to

State Workforce Agencies (SWAs) on the preparation and submission of the AOP, and to designate the significant MSFW states, the significant MWFW local offices, and the bilingual local offices for PY 2014.

TEGL #14-13  March 25, 2014  Impacts of the Federal Government Shutdown and State Administrative

Funding for State Unemployment Insurance (UI) Programs and Other Workforce Programs.

TEGL_14_13

Purpose: To respond to questions from state workforce agencies and state workforce liaisons related to the

October 2013 Federal government lapse in appropriations or "shutdown," and administrative funding for relevant programs pursuant to the Continuing Appropriations Act, 2014 (Act).

TEGL #15-13 March 25, 2014  Program Year 2014 Planning Guidance for National Farmworker Jobs

Program Housing Grantees

TEGL_15_13

Purpose: Program Year 2014 Planning Guidance for National Farmworker Jobs Program Housing Grantees

TEGL #16-13  March 25, 2014  Program Year 2014 Planning Guidance for National Farmworker Jobs

Program Employment and Training Grantees

TEGL_16_13

TEGL_16_13_Attachment_I, TEGL_16_13_Attachment_II

Purpose: To provide instructions for National Farmworker Jobs Program (NPJP) employment and training

grantees for preparing and submitting grant plans for Program Year (PY) 2014, and to convey the grant allocations for the program year.

TEGL #17-13  March 28, 2014  Exemption of Senior Community Service Employment Program (SCSEP)

Wages from Income Eligibility Determinations for Federal Housing Programs and Supplemental Nutrition Assistance Program (SNAP)

TEGL_17-13

Purpose: To provide SCSEP grantees with information about the statutory exemption of SCSEP wages for

purposes of determining income eligibility of Federal housing programs and/or SNAP.

TEGL #18-13  April 3, 2014  Workforce Investment Act (WIA) Adult, Dislocated Worker and Youth

Activities Program Allotments for Program Year (PY) 2014; Final PY 2014 Allotments for the Wagner-Peyser Act Employment Services (ES) Program Allotments; and Workforce Information Grants to States Allotments for PY 2014.

TEGL_18_13

TEGL_18_13_Attachment_A, TEGL_18_13_Attachment_B, TEGL_18_13_Attachment_C, TEGL_18_13_Attachment_D, TEGL_18_13_Attachment_E, TEGL_18_13_Attachment_F, TEGL_18_13_Attachment_G, TEGL_18_13_Attachment_H, TEGL_18_13_Attachment_I, TEGL_18_13_Attachment_J

Purpose: To provide States and outlying areas with WIA Title 1 Adult, Dislocated Worker and Youth Activities

program allotments for PY 2014; final allotments for PY 2014 for the Wagner-Peyser ES Program, as required by section 6(b)(5) of the Wagner-Peyser Act, as amended; and the Workforce Information Grants to States allotments for PY 2014.

TEGL #19-13  April 10, 2014  Jobs for Veterans' State Grants (JVSG) Program Reforms and Roles and

Responsibilities of American Job Center (AJC) Staff Serving Veterans

TEGL_19_13

Purpose: This Training and Employment Guidance Letter (TEGL) identifies for the public workforce system the

refocused roles and responsibilities expected to be carried out by JVSG staff, conveys the duties they are to perform; and discusses the relationship of services provided by staff within the larger workforce system.

TEGL #20-13  April 10, 2014  Designation of Additional Population of Veterans Eligible for Services from

the Disabled Veterans' Outreach Program Specialist - Veterans Ages 18-24

TEGL_20_13

Purpose: This Training and Employment Guidance Letter (TEGL) identifies for the public workforce system an

additional population the Secretary has identified to receive, upon request, intensive services provided by Disabled Veterans' Outreach Program (DVOP) specialists using a case management approach.

PY13 ESD WORKSOURCE INFORMATION NOTICE (WIN)

WIN #0031 Change 1  July 25, 2013  Participant Exit After Successful Placement in Employment

WIN0031Change1ParticipantExit

Purpose: To clarify WIA case managers' responsibilities when exiting participants who have been placed into

employment and to ensure federal guidelines are followed when follow-up services are delivered. Change 1 to WIN 0031 announces changes to the Services Catalog and provides additional guidance regarding the proper use of the follow-up supportive services.

WIN #0010e  July 26, 2013  Proposed Services Catalog Changes for Core Services Realignment

WIN0010eProposedServicesCatalogChangesforCoreServicesRealignment

Purpose: To introduce proposed changes to the SKIES Services Catalog for review and feedback.

WIN #0044  July 26, 2013  Veteran Status Validation and Documentation Requirements

WIN0044VeteranStatusValidationandDocumentationRequirements

Purpose: To clarify validation and documentation requirements regarding veteran status for Priority of Service,

WIA I-B Eligibility, and Data Element Validation (DEV).

WIN #0045  July 30, 2013  Educational Functioning Levels and the Literacy and Numeracy Measure

WIN0045EFLs

Purpose: This WorkSource Information Notice (WIN) supersedes Workforce Investment Act (WIA) Policy 3685

Revision 1 providing guidance on Educational Functioning Levels (EFLs) and determination of basic skills levels. Specifically, this WIN clarifies that the Comprehensive Adult Student Assessment System (CASAS) Pre-Test determines EFL for Basic Skills Deficiency (BSD) determination, not the CASAS Appraisal Test.

WIN 0010 Change 1  August 8, 2013  Service Catalog Changes

WIN0010Change1ServicesCatalog

Purpose: WIN 0010 introduced the Workforce and Career Development Division's effort to establish the

Services Catalog and introduce other changes, including:

  • New process for creating services,
  • Retitling the Chart of Services to Service Catalog to appropriately reflect the increased level of information that will be available for each service,
  • New service review process that will be used to evaluate services.

WIN #0046  September 10, 2013  Health Insurance Marketplace Coverage Options for Job Seekers and

Business Customers

WIN0046HealthInsuranceMarketplace

Purpose: To provide partners with information on Washington's health insurance marketplace coverage, which

is one of the key components of the federal Affordable Care Act (ACA), in order to raise awareness of tools that are designed to help job seekers and business customers make informed decisions about their health care coverage.

WIN #0047  September 11, 2013  Job Orders Linked to Employment Scams or Other Questionable

Activities

WIN0047JobOrders

Purpose: To provide partners with information on common employment and scams and to clarify action to be

taken in situations where questionable job postings are reported by customers or identified by

partners.

WIN #0048  September 24, 2013  Reporting Incidents Involving WIA Funding

WIN0048IncidentReporting

Purpose: To establish expectations and procedures for reporting alleged, suspected or known fraud, program

abuse and criminal misconduct to the Employment Security Department (ESD) and the Department of Labor (DOL) Office of Inspector General (OIG). This guidance corresponds to the requirements contained in Policy 3255 Revision 1 and Training and Employment Guidance Letter (TEGL) 2-12.

WIN #0049 September 30, 2013  WIA Incentive Awards for PY2011

WIN0049WIAIncentiveAwards

Purpose: To outline the criteria for Program Year (PY) 2011 WIA incentive awards and to publish the resulting

awards to Workforce Development Councils (WDCs) based on PY11 performance achievements.

WIN #0050  October 7, 2013  Procedural Guidance Related to the Federal Government Shutdown

WIN0050FederalGovernmentShutdown

Purpose: To provide guidance to Washington's workforce development system and partners on the effects of

the federal government shutdown and the resulting procedures. The communication is intended to provide detail on the status of functions and services at the state level and to provide specific instruction on fiscal procedures.

WIN #0010 Change 2  October 22, 2013  Service Catalog Changes

WIN0010Change2ServicesCatalog

Purpose: WIN 0010 introduced Workforce and Career Development Division's (WCDD's) effort to establish the

Services Catalog and introduce other changes. Change 2 to WIN0010 updates several attachments to provide up-to-date guidance and to announce changes to the Services Catalog. Change 2 also removes an attachment containing a summary of changes resulting from the initial core service realignment effort. Refer to Attachment B for a running list of activations and deactivations, including changes effective October 24, 2013.

WIN #0051  December 12, 2013  Grant Application Approval and Endorsement Requests

WIN0051GrantApplicationandEdorsementRequests

Purpose: To establish formal process for:

1. Identifying and approving ESD employees' requests to submit grant (RSG) or revenue contract

applications; and

2. Identifying and approving third-party requests for grant application endorsements.

WIN #0052 January 24, 2014  WorkSource Policy Definitions

WIN0052WorkSourcePolicyDefinitions

WIN0052Glossary

Purpose: To establish standards for the use of "key system" definitions and "policy-specific" definitions within

policy documents. The WorkSource Glossary (Attachment A) is established through this WIN to contain all definitions that apply across programs.

WIN #0053  January 29, 2014  The YouthBuild Program, Co-Enrollment and the Sequential Service

Strategy

WIN0053YouthBuild

Purpose: To provide information regarding the national YouthBuild program including WIA 1-B co-enrollment

opportunities. Specifically, this WIN responds to TEGL 11-09 Change 2, providing guidelines (refer to Sec. 3) for the "sequential service strategy."

WIN #0010 Change 3  February 11, 2014  Services Catalog Changes

WIN0010Change3ServicesCatalog

Purpose: WIN 0010 introduced the Employment Security Department's (ESD's) effort to establish the Services

Catalog and introduce other changes, including :

  • New Process for creating services
  • re-titling the Chart of Services to Services Catalog to appropriately reflect the increased level of information that will be available for each service; and
  • New services review process that will be used to evaluate services.

WIN #0054  March 26, 2014  Guidance on Use of Federal Formula Funding to Compensate Local Staff for

Time Lost During the 2013 Federal Shutdown

WIN0054

Purpose: To communicate guidance received from the US DOL/ETA in response to questions regarding the use

of federal formula funds following the October 2013 Federal government shutdown and pursuant to the Continuing Appropriations Act, 2014.

WIN #0055  April 10, 2014  Program Year 2014 and Fiscal Year 2015 Workforce Investment Act

Program Allotments by Workforce Development Area

WIN0055PY14FY15WIAAllotments

Purpose: To communicate PY14/FY15 Workforce Development Area (WDA) allotment for the Workforce

Investment Act (WIA) Youth, Adult, and Dislocated Worker programs following issuance of state allotments in Training and Employment Guidance Letter (TEGL) 18-13.

Policy #1012 Rev 1  July 29, 2013  Customer Concern and Complaint Resolution

1012Rev1ComplaintResolution, 1012Rev1Handbook

Purpose: To encourage prompt resolution of all customer concerns, outline minimum expectations for

coordination among partners, and clarify the Workforce Development Councils' (WDCs') oversight role in the complaint system.

Policy #1011 Rev 1  July 30, 2013  CASAS for Basic Skills Assessments

1011Rev1CASAS

Purpose: To outline requirements and guidelines concerning the use of the Comprehensive Adult Student

Assessment System (CASAS) for academic basic skills assessments within the WorkSource System.