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Policy

Programs managed locally by the South Central Workforce Council are funded by grants, most of which originate with the U.S. Department of Labor. Many of those pass through and are administered by the Washington State Employment Security Department. As you would expect, there are very specific and rigid policies and procedures that must be followed by all contractors and sub-contractors who provide services under these grant programs.

These pages are provided as a resource for those service providers, and others who have an interest or a need to understand the nuances and details surrounding the operation of these programs. Most documents are available for download or for browsing in PDF format. To read them, your computer must have Adobe Acrobat Reader installed. This can be freely downloaded at this site: Adobe Acrobat Reader

Use these links to find state and federal policies: State Policy | Federal Policy | TEGLs , Advisories & Memoranda | PY12 Policy Archive | PY13 Policy Archive

NOTE: For each program, Policy Number 1 is the Table of Contents, which has been replaced by this page for the website.

 
Local Policy    
Administrative Bulletins: WIA Adult | WIA Youth | WIA Dislocated Worker | WorkFirst Work Programs

WorkSource Initiative Framework Policies |
WDC Policies | Assurances | State WorkSource Policies | WorkSource System Policies | Forms
System Guidance
  1. SG01 - Non-Registration Process and Documentation Requirements
PY14 WIA Adult PY14 WIA Youth
  1. Adult Admin Bulletin Memo
  2. Eligibility & Service Priority - Policy on determining participant eligibility for WIA Adult services, including the priority of service policy
  3. Income Guidelines - Updated guidelines for WIA programs and 175% of Federal Poverty Level
  4. Adult Registration - A definition of when "registration" occurs, and procedures for completing a registration.
  5. MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart, and paperwork due dates
  6. Individual Employment Plan - Policy as it pertains to the preparation and completion of an Individual Employment Plan (IEP)
  7. Core Services- Definition of core services, available to everyone (40Kb)
  8. Intensive Services - Definition of intensive services, and the circumstances necessary to provide them.
  9. Training Services- Definitions of training services, eligibility, and procedures surrounding the provision of training services under WIA Adult program.
  10. Individual Training Account (ITA) Policy- Policy surrounding the award and administration of ITAs.
  11. Credentials - Policy surrounding recognized credentials that meet the definition for federal performance measurement
  12. List of Qualifying Occupation Policy- Definition of, and policy for creating and maintaining the LQO.
  13. Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Adult participants
  14. Needs Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  15. Relocation/Pre-Employment Interview Assistance - Policy and procedures for awarding and administering assistance for relocation or pre-employment interview assistance
  16. Work Experience (WKE-Public & WKP-Private) - Policy for the use of Work Experience, as well as for the formation of agreements with the employer providing the worksite.
  17. Job Exposure (JEX) - Definition and guidelines for the use of JEX.
  18. Classroom Training - Definition and guidelines for the use of classroom training with WIA Adult participants.
  19. Customized Training (CST) - Definition of Customized Training
  20. On-the-Job Training (OJT)Definitions, policy and requirements for the use of OJTs
  21. Follow-Up Services - Discussion of the development of a follow-up plan for exited participants, and policy surrounding same
  22. Performance Measures - Definitions and methods of computing the performance results for WIA Adult Program
  1. Administrative Bulletin Memo
  2. MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart with deadlines
  3. Eligibility/Selection Criteria - Policy on determining participant eligibility for WIA Youth services
  4. Income Guidelines - Updated guidelines for WIA Youth
  5. Objective Assessment- Policy about requirements for doing an objective assessment for WIA Youth
  6. Individual Service Strategy - Policy as it pertains to the preparation and completion of an Individual Service Strategy (ISS )
  7. 1  Registration - A definition of when "registration" occurs, and procedures for completing a registration.
  8. Needs Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  9. Classroom Training - Definition and guidelines for the use of classroom training with WIA Youth participants.
  10. On-the-Job Training (OJT)- Definitions, policy and requirements for the use of OJTs
  11. Worksite Training- for WIA Youth participants in various forms including paid and unpaid work experience, internships, and job shadowing.
  12. Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Youth participants
  13. Case Notes- Description of the purpose and contents of required case notes
  14. Follow-Up Services - Policy and procedure for follow-up services when exiting WIA Youth participants
  15. Youth Performance Measures- These Common Measures replaces youth performance indicators
  16. Certificates & Credentials- Defines Certificates and Credentials under Common Measures
  17. Numeracy & Literacy Gains
PY14 WIA Dislocated Worker    PY14 WorkFirst Work Programs  
  1. Dislocated Worker Administrative Bulletin Memo

    Index

  2. Registration for WIA - A definition of when "registration" occurs, and procedures for completing a registration.
  3. Paperwork Chart

    Notification of Availability of Self Employment Training

  4. Eligibility/Selection Criteria for WIA - Policy on determining participant eligibility for WIA Adult services
  5. Employment Plan (Service Plan)- Policy as it pertains to the preparation and completion of an Employment Plan (EP)
  6. Individual Training Accounts (ITAs)Policy surrounding the award and administration of ITAs.
  7. Labor Concurrence & Consultation- Policy for obtaining concurrence from organized labor when a WIA participant is involved in OJT or similar work at a worksite represented by the union.
  8. On-the-Job Training (OJT) - Definitions, policy and requirements for the use of OJTs
  1. Support Services - Definition and policy pertaining to the provision of supportive services for WIA Dislocated Workers
  2. Needs-Related Payments - Policy and procedures for awarding and administering Needs-Related Payments
  3. WIA Coordination with the Dept of Education Pell Grants, Financial Aid & Other Fund Sources- Policy pertaining to the requirement to maximize federal funds by coordinating training expenditures with other resources.
  4. Relocation/Preemployment Interview Assistance- Policy governing the reimbursement for travel expense out of this commute area. (78Kb)
  5. Common Measures, Program Exits & Follow-Up- Definitions and policy surrounding the exiting of WIA Dislocated Workers from the program.
  6. Intensive Services, Definition of Short Term Prevocational Services - Definition of short term pre-vocational services
  1. Administrative Bulletin Memo
  2. Eligibility for Commerce WorkFirst Programs- Details of eligibility requirements for the Commerce WorkFirst Programs
  3. WorkFirst Particpation Requirements
  4. Referral Procedures & Enrollment Process
  5. Billing Procedures
  6. Assessment, IDP & Career Development Plan
  7. Competencies - Details of required competencies for the WorkFirst Work Programs in Work Maturity Skills and Job Specific Skills
  8. Community Jobs Program- Discussion on the history of the program and requirements of the Community Job Programs
  9. Community Job Connection/Career Jump ProgramDiscussion on the background of the programs & requirements of the Job Connection Program
  10. Career Development Program-Discussion on the background of the program and requirements of the Career Development Program.
  11. Community Works Program
  12. Record Maintenance - Minimum requirements for records maintenance of confidential information.
WorkSource Initiative Framework Policies & Implementation Tools continued...

CASAS for Basic Skills Assessment

Initial Customer Complaint Policy

Dispute Resolution Process

Coordinated Employer/Business Services

WorkSource Memorandum of Understanding Process

WorkSource Customer Concern and Complaint Resolution

WorkSource Reference Materials

WorkSource Brand Standards Manual - Guidelines and assistance is using the WorkSource brand, and in creating marketing materials. (Note: Most marketing material can be ordered from the WorkSource Marketing Catalog. For assistance please contact the WDC Marketing Designee at 509-574-1950.)

 

WDC Policies Assurances
PY14 DOL TRAINING & EMPLOYMENT NOTICE (TENs)

TEN 01-14 July 7, 2014  Strategies for Using Workforce Investment Act (WIA) Youth Formula Funds to

Serve Court-Involved Youth and Youth At-Risk of Offending

TEN1-14

Purpose: The WIA Youth Formula Program provides funds to state and local areas to serve low-income youth

ages 14- to 21 who face barriers to employment. The purpose of this notice is two-fold: to provide examples of strategies that may prove useful for WIA programs that serve court-involved youth and youth at-risk of offending, and to offer points to keep in mind in designing and operating programs for this population.

TEN 02-14  July 8, 2014  Receiving Ticket to Work Payments as an Employment Network

TEN 2-14

Purpose: To replace the previously issued Training and Employment Notice (TEN) No. 14-12, "Receiving Ticket

to Work Payments as an Employment Network," issued on December 4, 2012. This TEN announces that the Workforce Investment Act (WIA) Employment Network (EN) Payment Agreement has been rescinded by the Social Security Administration (SSA), and provides information on a new process for public workforce entities to become ENs under SSA's Ticket to Work and Self Sufficiency (TTW) Program.

TEN 03-14  July 11, 2014  Unemployment Insurance (UI) Benefit Financing Seminar

TEN_03-14

TEN_03-14_Attachment_I, TEN_03-14_Attachment_II

Purpose: This notice announces and solicits nominees for a UI Benefit Financing Seminar to be held October

21-24, 2014 in Washington D.C.

TEN 04-14  July 14, 2014  Release and Availability of Employment and Training Administration (ETA)

National Agricultural Workers Survey Public Access Data

TEN_4-14

Purpose: Release and Availability of Employment and Training Administration (ETA) National Agricultural

Workers Survey Public Access Data

TEN 05-14  July 22, 2014  Workforce Innovation and Opportunity Act Announcement and Initial

Informational Resources

TEN 5-14

TEN 5-14 Attacment A WIOA_Factsheet, TEN 5-14 Attachment B WIOA-Key-Implementation-Dates,

TEN 5-14 Attachment C WIOA_FAQs

Purpose: Through this notice, the Employment and Training Administration (ETA) communicates the enactment

of the Workforce Innovation and Opportunity Act (WIOA), announces its current implementation plans, shares key statutorily-required implementation dates, and provides initial informational resources regarding the provisions in the new law.

TEN 06-14  August 15, 2014  Information for Stakeholder Engagement for the Workforce Innovation and

Opportunity Act Implementation

TEN_6-14

Purpose:  To announce a series of Webinars to engage the public in implementation of the Workforce

Innovation and Opportunity Act (the Workforce Act or the Act). Additionally, the Department has established a Resource Page that contains resource information on the Workforce Act, including implementation timelines and questions and answers.

TEN 07-14  August 29, 2014  Federal-State Unemployment Compensation Legislative Seminar

TEN_7-14

TEN_7-14_Attachment

Purpose: To announce and solicit nominations for Federal-State Unemployment Compensation (UC) Legislative

Seminar.

TEN 08-14 September 2, 2014  Re-engineering Unemployment Insurance (UI) Benefits Program

Accountability Processes

TEN_8-14

Purpose: To advise state workforce agencies of the Employment and Training Administration's (ETA) efforts to:

1) re-engineer UI benefits program accountability processes in response to the UI system's needs within the context of available capacity and resources and 2) to advise states of ETA's intent to engage states to gain their input in the re-engineering process.

TEN 09-14  September 22, 2014  Administration of the Survey about the Use of Technical Assistance

(TA) by State and Local Workforce Systems

TEN-9-14

Purpose: This notice announces the Survey about the Use of Technical Assistance by State and Local Workforce

System ("Technical Assistance Survey") and encourage responses from public workforce system representatives who receive the survey. The Employment and Training Administration (ETA) will survey samples of state workforce agency directors, local workforce investment board (LWIB) directors, and ETA competitive grantees. The survey will ask about the types of TA available, the manner the TA is accessed, uses of the TA, and actions taken as a result of the TA. This information will contribute to a report on the extent of and type of use of TA in the workforce system.

TEN 10-14  September 29, 2014  American Job Center (AJC) Participation in Captstone Activities and

Other Outreach to Transitioning Service Members

TEN-10-14

TEN-10-14-Attachment-1, TEN-10-14-Attachment-2

Purpose: To inform Employment and Training Administration (ETA) staff and the public workforce system of,

and encourage workforce system participation in, military services' Capstone activities and other outreach to provide employment services to Transitioning Service Members (TSMs), including eligible National Guard and Reserve members being separated or discharged from active duty.

TEN 11-14  October 6, 2014  Release and Availability of the Significant Provisions of State

Unemployment Insurance Laws Effective July 2014

TEN-11-14

Purpose: To announce the release and availability of the Significant Provisions of State Unemployment

Provisions of State Unemployment Insurance Laws that provide key data on unemployment insurance benefits and taxes in the states.

TEN 12-14  October 17, 2014  Promising Practices and Resources for Addressing Long-Term

Unemployment

TEN-12-14

Purpose: To inform the public workforce system and employers about affirmative efforts by employers,

employer organizations, and workforce agencies to increase economic competitiveness by tapping into the talent pool of long-term unemployed individuals which includes many qualified, experienced, and skilled workers. And to encourage the workforce system, through resources and information, to assist the long-term unemployed in returning to work.

TEN 13-14  November 7, 2014 2015 Health Insurance Marketplace Open Enrollment

TEN-13-14

TEN-13-14_Attachment

Purpose: This notice is to inform the public workforce investment system about available health insurance

coverage options during the Health Insurance Marketplace Open Enrollment period beginning November 15, 2014 through February 15, 2015 and to offer potential opportunities to refer job seekers and workers to information about how and where to sign up for coverage.

TEN 14-14  December 1, 2014  Unemployment Insurance Integrity Center of Excellence Online Portal

TEN-14-14

Purpose: To announce the availability of a new online tool that enables state workforce agencies to

communicate with the Unemployment Insurance (UI) Integrity Center of Excellence (Center) about integrity activities, share successful integrity practices and rapidly disseminate information about current and emerging fraud schemes.

TEN 15-14 December 11, 2014  Providing the Office of Federal Contract Compliance Programs (OFCCP)

Information Regarding Federal Contractor Compliance with the Mandatory Job Listing Requirements

TEN-15-14

TEN-15-14_Attachment

Purpose: To reiterate State Workforce Agencies' (SWA) responsibility to provide the OFCCP with information

regarding whether Federal contractors are in compliance with the mandatory job listing requirements of the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, at no cost to OFCCP.

PY14 DOL TRAINING & EMPLOYMENT GUIDANCE LETTER (TEGLs)

TEGL 01-14  July 11, 2014  Second Distribution of Fiscal Year (FY) 2014 Trade Adjustment Assistance

(TAA) Training and Other Activities Funds and the Process for Requesting TAA Program Reserve Funds

TEGL_1-14

TEGL_1-14_Attachment

Purpose: To assist State Workforce Agencies or agencies designated by Governors as "Cooperating State

Agencies" (CSAs) (also jointly referred to as "states") in administering the TAA program by identifying the FY 2014 Second Distribution amounts to states and describing the formula methodology the Department of Labor (Department or We) used to calculate these amounts and to describe the process for states to request TAA program reserve funds for training, employment and case management services, job search allowances, relocation allowances, and related state administration.

TEGL 02-14  July 14, 2014  Eligibility of Deferred Action for Childhood Arrivals Participants for

Workforce Investment Act and Wagner-Pyser Act Programs

TEGL_2-14

Purpose: The purpose of this Training and Employment Guidance Letter (TEGL) is to provide guidance to

states and grantees concerning the eligibility of individuals granted relief under the Deferred Action Childhood Arrivals (DACA) Initiative (DACA participants) with employment authorization documents (employment authorization) for program eligibility for Workforce Investment Act (WIA) programs and Wagner-Peyser Act programs.

TEGL 03-14  July 30, 2014 Implementing a Job-Driven Workforce System

TEGL_3-14

TEGL_3-14_Attachment_A, TEGL_3-14_Attachment_B, TEGL_3-14_Attachment_C

Purpose: This Training and Employment Guidance Letter (TEGL) communicates the vision for an integrated,

effective, job-driven workforce system. Further, it shares the Vice President Joe Biden's job-driven training report, the results of the Vice President's review of Federal job training and education programs; describes the seven key elements of job-driven employment and training programs; provides informational resources; and encourages states and local workforce investment areas, DOL, grantees, and strategic partners to integrate these elements in their strategic planning and program operations.

TEGL 04-14 August 18, 2014  Trade Adjustment Assistance Data Integrity

TEGL_04-14

TEGL_04-14_Attachment-A, TEGL_04-14_Attachment-B, TEGL_04-14_Attachment-B,

TEGL_04-14_Attachment-C, TEGL_04-14_Attachment-D

Purpose: To formalize Trade Adjustment Assistance Data Integrity as a required component of quarterly

reporting submitted to State Workforce Agencies or agencies designated by Governors as "Cooperating State Agencies" (CSAs or "states") and to establish procedures for corrective action by the Department of Labor (Department) in the event of non-compliance.

TEGL 05-14  August 22, 2014  Workforce Investment Act (WIA) Youth Program Guidance for Program

Year (PY) 2014

TEGL_05-14

Purpose: The purpose of this Training and Employment Guidance Letter (TEGL) is to provide guidance for the

use of WIA Youth-funded activities in PY 2014.

TEGL 06-14  September 10, 2014  Program Year PY 2013/Fiscal Year (FY) 2014 Data Validation and

Performance Reporting Requirements and Associated Time Lines

TEGL-6-14

TEGL-6-14-Attachment-A, TEGL-6-14-Attachment-B, TEGL-6-14-Attachment-C, TEGL-6-14-Attachment-D, TEGL-6-14-Attachment-E, TEGL-6-14-Attachment-F

Purpose: To remind the workforce investment system of data validation and performance reporting

requirements and establish associated timelines for submitting report.

TEGL 07-14  September 12, 2014  Guidance for Implementing the "Construction Plus" Component of the

YouthBuild Program.

TEGL_7-14

TEGL-7-14-Attachment-A

Purpose: To provide guidance for YouthBuild grantees implementing the "Construction Plus" component of the

YouthBuild program, including a synopsis of what it entails and to inform workforce partners of the expansion of the YouthBuild program to include Construction Plus training in addition to construction training.

TEGL 08-14  Senior Community Service Employment Program State Plan Modifications

TEGL-8-14

TEGL-8-14_Attachment-I, TEGL-8-14_Attachment-II

Purpose: The purpose of this Training and Employment Guidance Letter (TEGL) is to provide guidance to

Senior Community Service Employment Program (SCSEP) grantees for modifying unified integrated, and stand-along State Plans that we approved in 2012.

TEGL 09-14  October 8, 2014  Workforce Investment Act (WIA) Program Year (PY) 2013 Annual Report

Narrative

TEGL-9-14

Purpose: To provide guidance to the states regarding the content of the WIA Annual Report Narrative,

including: strategies for serving veterans, acceptable approaches to fulfilling the customer satisfaction requirements and the procedures for submission of the report to the Employment and Training Administration (ETA). The Annual Report Narrative is due on Friday, November 14, 2014

TEGL 10-14  October 17, 2014  Update on Complying with Nondiscrimination Provisions: Unemployment

Status Restrictions and Possible Disparate Impact Based on Race, National Origin, Sex, and Disability

TEGL-10-14

TEGL-10-14_Attachment1, TEGL-10-14_Attachment2, TEGL-10-14_Attachment3

Purpose: The public workforce system should take proactive steps to help the unemployed and especially the

long-term unemployed return to work. As outlined in the accompanying Training and Employment Notice (TEN) 12-14; Promising Practices and Resources for addressing Long-Term Unemployment, a number of employers, employer organizations and workforce agencies have implemented or pledged to implement specific actions, policies, and/or services for addressing the unique barriers to employment facing many of the long-term unemployed.

TEGL 11-14  October 17, 2014  Update on Complying with Nondiscrimination Provisions: Credit History

Restrictions and Possible Disparate Impact Based on Race, National Origin, Sex and Disability

TEGL-11-14

TEGL-11-14_Attachment1, TEGL-11-14_Attachment2, TEGL-11-14_Attachment3

Purpose: The purpose of this Training and Employment Guidance Letter (TEGL) is to provide information to the

public workforce system and other entities (including the "covered entities" listed above) that receive federal financial assistance to operate job banks, about the use of credit information to exclude, screen, or select applicants for employment and to provide tools to educate employers about the practical and legal drawbacks of this employment practice. This guidance is being issued by the Employment and Training Administration (ETA), in conjunction with the Civil Rights Center (CRC).

TEGL 12-14  October 28, 2014  Allowable Uses and Funding Limits of Workforce Investment Act (WIA)

Program Year (PY) 2014 funds for Workforce Innovation and Opportunity Act (WIOA) Transitional Activities

TEGL-12-14

TEGL-12-14-Attachment-A, TEGL-12-14-Attachment-B, TEGL-12-14-Attachment-C

Purpose: To provide guidance to states and other recipients of funds under title I of WIA on the uses and

reporting of PY 2014 funds for planning and implementation activities associated with the transition of WIOA.

TEGL 13-14  October 30, 2014  Rescissions of Older Worker Bulletins

TEGL_13-14

Purpose: To issue rescissions for obsolete Older Worker Bulletins (OWBs) or ones replaced by Training and

Employment Guidance Letters (TEGLs)

TEGL 18-13 Change 1  November 6, 2014  Revised Fiscal Year (FY) 2015 Advanced Funding Levels

Available October 2014 for Workforce Investment Activity (WIA) Programs

TEGL-18-13-Change-1

TEGL-18-13_Attachment-A, TEGL-18-13_Attachment-B

Purpose: This guidance provides states with revised allotment levels for WIA Adult and Dislocated Worker FY 2015 funds, which became available to states in October 2014. This Change 1 to TEGL 18-13 revises the funding available to states on October 2014 to reflect the 0.0554 percent reduction enacted in the short-term Continuing Appropriations Resolutions for FY 2015.

TEGL 14-14  December 1, 2014  Trade Adjustment Assistance (TAA) for Workers and Alternative Trade

Adjustment Assistance (ATAA) and Reemployment Trade Adjustment Assistance (RTAA) program operations after December 31, 2014.

TEGL-14-14

TEGL-14-14_Attachment

Purpose: To advise State Workforce Agencies or agencies designated by Governors as "Cooperating State

Agencies" (CSAs or "States") that the authorization of appropriations for the TAA program expires on December 31, 2014, and termination provisions will take effect beginning on January 1, 2015, absent congressional action.

PY14 ESD WORKSOURCE INFORMATION NOTICE (WIN)

WIN #0062  August 256, 2014  Tribal Outreach and Resources

WIN_0062

Purpose: To encourage outreach to tribal organizations, facilitate tribal representation on local workforce

investment boards, and provide information on resources available to support tribal workforce development projects and programs.

WIN #0063  October 3, 2014  SKIES Service Charges

WIN 0063

Purpose: WIN 0063 proposes the following service changes to SKIES services: 1. Deactivate Short-term

prevocational services; 2. Modify Paid by other services; 3. Modify Keytrain services; 4. Deactivate Referral to H-2A program job opening.

Policy #1011 Rev 1  July 30, 2013  CASAS for Basic Skills Assessments

1011Rev1CASAS

Purpose: To outline requirements and guidelines concerning the use of the Comprehensive Adult Student

Assessment System (CASAS) for academic basic skills assessments within the WorkSource System.