CORRECTIONS OFFICE SPECIALIST
Salary Range: $2,159.00 - $2,900 per month plus $81.47 per month deferred to the Teamsters Pension Trust.
Essential Job Functions:
Performs data entry for Transport into the transport database; Transfers data from Access to Exel for use by command staff. Performs data entry for Training database and helps to maintain training folders for staff. Maintains staff database to enable staff to have current staff lists, phone lists, and other communication lists. Provides reports to other agencies or offices on daily, weekly or monthly basis.
Maintenance and proper disposal of archived agency documents for the requisite archive time frame by using the online Law Enforcement Information and Records Association (LEIRA) Schedule.
Responsible for ‘unused or blank’ forms maintenance; Creates forms by using tables in MS Word or Excel that work either on the computer or by handwriting on a printed form. Provides input for other staff in their development of needed forms.
Prepares and maintains requisitions for various orders for the Special Services Office and TPR orders for YCDOC, which include receiving and inventory of various deliveries. May be responsible for delivery of documents.
Maintains and formats internal policies and procedures Makes copies of signed policies and distributes to Manuals. Maintains PolPro database with the most current policies and procedures.
Performs maintenance and data entry for Staff, Training, Equipment, Archive, Transport, 8 hour Schedule, Opra Databases and Spreadsheets. Prepares a variety of complex reports and technical documents requiring manipulation of data in the computer system. Creates and maintains complex databases. Creates Commission Cards for Officers, as needed. Uses Microsoft Word to create commission cards, either by filling out data in the template, or by using a mail merge document.
Department liaison for Technology services. Responsible for aiding staff members with computer problems / issues; creating HEAT tickets as needed. Assists staff with telephone problems including scheduling service and replacement of equipment
Serves as Department Safety Committee Meeting Liaison issuing reminders for monthly Safety Meeting, takes and disseminates minutes via county email system.
Other Job Functions:
Participates in job training activities as requested.
Performs other job related duties as required.
Working/Conditions Physical Requirements:
Work is within the correctional facility. Staff in a jail setting must constantly be aware of their environment and the secured work setting. Positions in this class typically require: stooping, kneeling, crouching, reaching, mobility, fingering, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Knowledge of: Basic theories and principles of report writing including grammar, spelling, punctuation. General knowledge of basic mathematics; Basic concepts of office protocol in a secure environment; Customer service techniques; Office practices; Phone etiquette.
Skill in: Creating and maintaining file systems; Preparing reports; paying attention to detail and accuracy; Preparing spreadsheets and databases. Preparing and processing documents related to assignment area function; Using office equipment such as phones, copiers, calculators and fax machines; Using a personal computer and related software applications; Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction.
Experience and Training: High School Diploma or General Equivalency Diploma (GED) and three years general office or specialty experience; OR an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
Experience using Word, Excel and Access software products is desirable. Proficiency in word processing and spreadsheets.
First consideration will be given to employees of the Yakima County Department of Corrections Teamsters Bargaining Agreement.
Applicants will be evaluated on the basis of past experience and training. Those applicants rating the highest from this evaluation will be scheduled for a personal interview.
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
|Mailing an Inmate|
|Inmate Phone Service|
|Inmate Trust Accounts|
|Careers in Corrections|
|Frequently Asked Questions|
Department of Corrections
111 N Front Street
Yakima, WA 98901
Phone: (509) 574- 1700
If you have any information regarding this site contact the