Policy Return to South Central WDC Home Page

Programs managed locally by the South Central Workforce Council are funded by grants, most of which originate with the U.S. Department of Labor. Many of those pass through and are administered by the Washington State Employment Security Department. As you would expect, there are very specific and rigid policies and procedures that must be followed by all contractors and sub-contractors who provide services under these grant programs. These pages are provided as a resource for those service providers, and others who have an interest or a need to understand the nuances and details surrounding the operation of these programs. Most documents are available for download or for browsing in PDF format. To read them, your computer must have Adobe Acrobat Reader installed. This can be freely downloaded at this site: Adobe Acrobat Reader Use these links to find state and federal policies: State Policy \| Federal Policy \| TEGLs , Advisories & Memoranda NOTE: For each program, Policy Number 1 is the Table of Contents, which has been replaced by this page for the website.
Local Policy
Administrative Bulletins: WIA Adult \| WIA Youth \| WIA Dislocated Worker \| WorkFirst Work Programs WDC Policies \| Assurances \| Draft State Policies - FOR REVIEW \| WorkSource System Policies \| Forms
System Guidance
SG01 - Non-Registration Process and Documentation Requirements
WIA Adult - updated 7/1/09		WIA Youth - updated 7/1/08
Eligibility and Service Priority - Policy on determining participant eligibility for WIA Adult services, including the priority of service policy Definitions Jobs for Veterans Act Income Guidelines - Updated guidelines for WIA programs and 175% of Federal Poverty Level Income Guidelines Adult Registration - A definition of when "registration" occurs, and procedures for completing a registration. MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart, and paperwork due dates Paper Chart Individual Employment Plan - Policy as it pertains to the preparation and completion of an Individual Employment Plan (IEP) Individual Employment Plan Core Services - Definition of core services, available to everyone (40Kb) Intensive Services - Definition of intensive services, and the circumstances necessary to provide them. Training Services- Definitions of training services, eligibility, and procedures surrounding the provision of training services under WIA Adult program. Individual Training Account (ITA) Policy - Policy surrounding the award and administration of ITAs. Washington State ITA Policy ITA Packet Credentials - Policy surrounding recognized credentials that meet the definition for federal performance measurement List of Qualifying Occupation Policy (LQO) - Definition of, and policy for creating and maintaining the LQO. Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Adult participants Supportive Service Form Application form for Child Care Request for Payment for Child Care Mileage Reimbursement Form Emergency Rental Assistance Request Form Needs-Related Payments - Policy and procedures for awarding and administering Needs-Related Payments Needs Related Payment Determination Form Relocation / Pre-employment Interview Assistance - Policy and procedures for awarding and administering assistance for relocation or pre-employment interview assistance Request for Relocation Assistance Form Relocation Expenditure Log Work Experience (WKE-Public and WKP-Private) - Policy for the use of Work Experience, as well as for the formation of agreements with the employer providing the worksite. Work Experience Agreement template Job Exposure (JEX) - Definition and guidelines for the use of JEX. Job Exposure Agreement Classroom Training - Definition and guidelines for the use of classroom training with WIA Adult participants. Classroom Training Agreement Basic Literacy Skills Agreement Customized Training (CST) - Definition of Customized Training On the Job Training (OJT) - Definitions, policy and requirements for the use of OJTs On the Job Training Agreement Follow-Up Services - Discussion of the development of a follow-up plan for exited participants, and policy surrounding same Performance Measures - Definitions and methods of computing the performance results for WIA Adult Program		MIS Procedures - Detailed procedures to be followed in regard to required forms and paperwork, including a paperwork flow chart with deadlines Paperwork Flow / Deadlines Eligibility / Selection Criteria for WIA - Policy on determining participant eligibility for WIA Youth services List of Acceptable Eligibility Documentation WIA Youth Program Applicant Self-Attestation Form WIA Youth Program Non-Applicant Self-Attestation Form Income Guidelines - Updated guidelines for WIA Youth Income Guidelines- Objective Assessment - Policy about requirements for doing an objective assessment for WIA Youth Objective Assessment Instruction- Form Individual Service Strategy - Policy as it pertains to the preparation and completion of an Individual Service Strategy (ISS ) ISS Instruction Non-Traditional Occupations for Men in 1999 Non-Traditional Occupations for Women in 2003 1 Registration and Participation - A definition of when "registration" occurs, and procedures for completing a registration. Youth Skill Attainment (Younger Youth, ages 14-18)- Discussion of policy surrounding assessment and attainment of the three skills adopted by the Workforce Council Skill Attainment Rate Information BSK Pre and Post for Basic Skills WRS Assessment / OCS Assessment Work Ethic Skills Evaluation Occupational Skills Training Plan Occupational Skills Evaluation Skills Outcome Form Needs Related Payments - Policy and procedures for awarding and administering Needs-Related Payments Needs Related Payment Determination Form Classroom Training - Definition and guidelines for the use of classroom training with WIA Youth participants. Basic Skills Classroom Training Agreement Occupational Skills Classroom Training Agreement On-the-Job Training (OJT) - Definitions, policy and requirements for the use of OJTs On-the-Job Training Agreement Worksite Training- for WIA Youth participants in various forms including paid and unpaid work experience, internships, and job shadowing. Work Experience Agreement Occupational Internship Training Agreement Vocational Exploration Training Agreement Supportive Services - Definitions and policy pertaining to the provision of supportive services to WIA Youth participants WIA Supportive Service Form Application for Child Care Request for Payment of Child Care Mileage Reimbursement Tools and Equipment Log Tools and Equipment Agreement Case Notes- Description of the purpose and contents of required case notes Follow-up Services - Policy and procedure for follow-up services when exiting WIA Youth participants Family Situation Risk Assessment Follow-Up Information Form Credentials for Youth ages 19-21- This policy is intended to provide the definition of a recognized credential for Older Youth (19-21 years old at registration) Occupational Skills Credential Basic Skills Credential Promotional Skills Training Plan Occupational Credential Performance Evaluation Occupational Credential Skills Description WIA Youth Performance Indicators - Definitions and methods of computing the performance results for WIA Youth Programs Numeracy & Literacy Gains YAB 17 Attachment 1 - Outcome Measures Definitions YAB 17 Attachment 2 - State Policy YAB 17 Attachment 3 - SKIES tracking guide YAB 17 Attachment 4 - Educational Functioning Levels Test Scores Crosswalk YAB 17 Attachment 5 - Pre and Post Test Scores Certification
WIA Dislocated Worker - updated 07/01/09		WorkFirst Work Programs - updated 7/1/09
Dislocated Worker Program Desk Aid Registration for WIA - A definition of when "registration" occurs, and procedures for completing a registration. Paperflow Chart SKIES Manual for case managers Eligibility / Selection Criteria for WIA - Policy on determining participant eligibility for WIA Adult services Employment Plan (EP) - Policy as it pertains to the preparation and completion of an Employment Plan (EP) Individual Training Account (ITA) - Policy surrounding the award and administration of ITAs. ITA Customer Agreement Labor Concurrence and Consultation - Policy for obtaining concurrence from organized labor when a WIA participant is involved in OJT or similar work at a worksite represented by the union. On-the-Job Training (OJT) - Definitions, policy and requirements for the use of OJTs On the Job Training Agreement OJT Training Voucher and timesheet OJT Training Plan / Evaluation INTERNSHIP/WORK EXPERIENCE AGREEMENT INTERNSHIP?WORK EXPERIENCE TIMESHEET Supportive Services - Definitions and policy pertaining to the provision of supportive services for WIA Dislocated Workers Personal Resources Worksheet - Form to assist in budget counseling and needs determination Needs-Related Payments - Policy and procedures for awarding and administering Needs-Related Payments Personal Resources Worksheet - Form to assist in budget counseling and needs determination Verification of Training and Request for Needs-Related Payments Training Support Analysis Form WIA Coordination with the Dept. of Education, Pell Grants, Financial Aid and other fund sources - Policy pertaining to the requirement to maximize federal funds by coordinating training expenditures with other resources. Relocation / Pre-Employment Interview Assistance - Policy governing the reimbursement for travel expense out of this commute area. (78Kb) Form - Request for Pre-employment Interview Assistance Form - Request for Relocation Assistance Point of exit for Dislocated Workers - Definitions and policy surrounding the exiting of WIA Dislocated Workers from the program. Adult Measures Intensive Services - Definition of short term pre-vocational services		Administrative Bulletins Memo Index Eligibility - Details of eligibility requirements for the WorkFirst Work Programs Re-Enrollment Request Questionnaire - Guidelines in preparing justification for exception request. WorkFirst Participation Requirements Attachment 1:Assurances of WorkFirst Services Referral Procedures and Enrollment Process Attachment 1: Release of Information Attachment 2: Grievance Form. Attachment 3: Consent to Release Attachment 4: Program Orientation Attachment 5: CJ Parent Agreement Attachment 6: SWP Parent Agreement Attachment 7: Supervisor Agreement Billing Procedure Assessment & Individual Service Strategy Competencies - Details of required competencies for the WorkFirst Work Programs in Work Maturity Skills and Job Specific Skills Attachment 1: Work Maturity Skills Supervisor/Evaluation - Checklist for assessing competency attainment Attachment 2: Job Specific Skills: Training Plan/Evaluation-Job Specific Training Skills Training Plan Community Jobs- Discussion on the history of the program and requirements of the Community Job Programs Attachment 1: Community Jobs Non-Profit Worksite Agreement - Form for agreement for setting up non-profit training site Attachment 2: Community Jobs Private Sector Worksite Agreement- Form for agreement for setting up private sector training site Attachment 3: Private Sector Intent To Hire Form - Form for employer to offer intent to hire participant Attachment 4: Private Sector Employer Application Form- FORM for employer to enter CJ program Supported Work Programs- Discussion on the background of the programs & requirements of the Supported Work Programs Attachment 1: Supported Work Non-Profit Site Agreement Support Services - Policies on the authorization of supportive services for the WorkFirst Work Program parents Attachment 1: Support Services Directory Attachment 2: Exception to the Rule Support Service Form
WDC Policies		Assurances
01 - Audit Resolution 02 - Debt Collection 03 - Allowable Cost and Prior Approval Requirements 04 - Conflict of Interest and Appearance of Fairness Whistleblower Reporting Form Conflict of Interest Disclosure Form 05 - Procurement 06 - Veterans 07 - Travel 08 - Cell Phones 09 - Monitoring - Attachment 1 Risk Assessment 10 - Property Management and Inventory 11 - Family and Medical Leave Policy 12 - Investment Policy		Environmental Protection Agency Clean Air Act Clean Water Act Energy Policy Conservation Act
DRAFT Versions of State Policy -- FOR REVIEW		WorkSource System Policy
New WorkSource Policies from the State can be found, as noted by a flag, below. As they become available to us, we will post them here. You may contact the WDC for information on who to contact if you would like to comment on them. Most will take effect in July, 2010. 1007 - WorkSource Initiative Framework - Describes the WorkSource Initiative Framework's expectations for the deliver of high quality services and the roles and responsibilities of partners in the workSource System. 1008 - One-Stop Operator - Provides direction to the WDC and its designated One-Stop operator(s). 1009 - Priority of Service for Veterans and Eligible Spouses -Sets forth requirements for all qualified programs administered by WDCs and ESD. 1010 - WorkSource Initiative Integrated Front-end Services Policy -Sets guidelines and standards for delivering a minimum, consistent level of front-end services through WorkSource centers and affiliates. Sample Tool Memorandum of Understanding Policy Sets minimum standards for development of local MOUs. One Stop Assessments Lays out policy for providing assessments to One-Stop customers. WorkSource Complaint Policy Requires partner programs to have state complaint policies, and ensures customers expressing an interest in filing a complaint can be assisted by any partner. State Technical Assistance (STAR) Options for Providing Training Services (Guidance for 5809) Guidance for the criteria that a WDC will want to consider when making decisions to provide training services in its local area. U I Policy Proposes allowing Commissioner Approved Training (CAT) for Dislocated Workers.		1006 - Job Orders - Complete policy on the taking and posting of suppressed job orders in SKIES, including the proper format, and a template for use in posting. WorkSource Brand Standards Manual - Guidelines and assistance is using the WorkSource brand, and in creating marketing materials. (Note: Most marketing material can be ordered from the WorkSource Marketing Catalog. For assistance please contact the WDC Marketing Designee at 509-574-1950.)

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